19 October 2020

Our client in the insurance industry is looking for a meticulous individual with strong interpersonal skills to provide effective secretarial and administrative support to the Head of IT.

Mandatory Skill(s)

  • Diploma holder, with at least 3 years of secretarial and administrative experience, preferably with senior management;
  • Strong planning and organisation skills, and ability to multi task while working under pressure;
  • Meticulous and have good time-management;
  • Effective listening, communication and interpersonal skills;
  • Strong in all Microsoft applications (Excel, Word and Powerpoint) and related systems;
  • Excellent stakeholder management.

Desirable Skill(s)

  • Prior experience in the Insurance/Banking industry;
  • Experience using the Oracle System.

Responsibilities

  • Organize and coordinate meetings/task for the Head of IT;
  • Facilitate, prioritize, and manage calendar/ schedule to ensure smooth arrangements of appointments and activities;
  • Maintain confidentiality and professionalism when handling emails to the relevant stakeholders;
  • Provide administrative support relating to travel and accommodation arrangement;
  • Process expenses and necessary invoices using the Oracle System;
  • Provide logistics support and run errands between two offices if necessary;
  • Prepare confidential information for meetings and take minutes for meetings if necessary.
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