14 April 2020

Our client is looking for a meticulous individual with strong communication and interpersonal skills to provide effective secretarial and administrative support to the Executive Directors.

Mandatory Skill(s)

  • Diploma holder, with at least 5 years of secretarial and administrative experience, preferably with senior management;
  • Strong planning and organisation skills, and ability to multi task while working under pressure;
  • Deadline driven, meticulous and good time-management;
  • Effective listening, communication and interpersonal skills;
  • Strong in all Microsoft applications (Excel, Word and Powerpoint) and related systems.

Desirable Skill(s)

  • Prior experience in Banking.

Responsibilities

  • Organize and coordinate Executive Director and department meetings;
  • Provide logistical support for all meetings, conference calls, and events including preparation of meeting agendas and materials;
  • Facilitate, prioritize, and manage calendar/ schedule to ensure smooth arrangements of appointments and activities;
  • Follow-up with action items discussed during meetings;
  • Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries and managing meeting schedules for overseas trips;
  • Management of emails and reports and escalate to relevant stakeholders accordingly;
  • Attend to any guests or visitors and incoming calls in a professional and friendly manner;
  • Assist in related projects, liaising with internal and external stakeholders, including coordinating and managing the logistics for offsite meetings and conferences;
  • Ensure that the latest management reports are uploaded and provided to the Managing Director;
  • Leverage cross-team engagement for enhanced department communication and co-ordination;
  • Assist in departmental technology – establish and update sharepoints, distribution groups, Intranet etc;
  • Provide expertise to enhance powerpoint presentations and spreadsheets for better communication / use.
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